Privacy Policy.
Last updated: April 2, 2026
1. What We Collect
When you use Clubify, we collect:
- Account data: Name, email address, and encrypted password when you register
- Club data: Member lists, events, budgets, and announcements you create
- Usage data: Pages visited, features used, and session duration
- Device data: Browser type, operating system, and screen resolution
2. How We Use Your Data
We use your data to:
- Provide and improve the Clubify platform
- Send you important service updates and announcements
- Respond to your support requests
- Analyze usage patterns to improve our product
- Prevent fraud and ensure platform security
3. What We Don't Do
- We never sell your personal data to third parties
- We never share member lists or club data with other organizations
- We never use your data for targeted advertising
- We never access your account without your explicit permission
4. Data Storage and Security
Your data is stored on secure servers within the European Union. We use industry-standard encryption for data in transit (TLS 1.3) and at rest. Passwords are hashed using bcrypt and are never stored in plaintext.
5. Data Retention
We retain your data for as long as your account is active. If you delete your account, we remove your personal data within 30 days. Anonymized usage analytics may be retained for product improvement.
6. Your Rights
Under GDPR and applicable data protection laws, you have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion of your data
- Export your data in a portable format (CSV)
- Withdraw consent for data processing
- Lodge a complaint with a supervisory authority
7. Cookies
We use essential cookies to maintain your login session. We do not use tracking cookies or third-party advertising cookies. Analytics, if used, rely on privacy-respecting, cookieless solutions.
8. Third-Party Services
We may use third-party services for hosting, email delivery, and analytics. These providers are contractually bound to protect your data and are GDPR-compliant.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify registered users of material changes via email at least 14 days before they take effect.
10. Contact
For privacy-related questions or to exercise your data rights, email us at privacy@clubify.com.